Privacy Policy

This privacy notice for personal data (“Privacy Notice”) is issued to all customers of Travelpro Asia Sdn. Bhd. (“Company”, “we”, “us” or “our”), pursuant to the statutory requirements of the Personal Data Protection Act 2010 (“PDPA”)

This Privacy Policy explains:

• The type of personal information we collect and how we collect it;

• How we use your personal information;

• The parties that we disclose the personal information to; and

• The choices we offer, including how to access and update your personal information.

The personal data previously collected from you is being, and will continue to be, processed for purposes, including, to communicate with you, provide products and/or services to you, administer and give effect to your commercial transactions with us, respond to your enquiries or complaints, provide you with information and/or updates on products, services and/or promotions offered by us and selected third parties, identify you (including publishing your name and photograph) when you become a winner in a contest or competition and/or participate in any events/activities organised by us and other purposes required to operate and maintain our business as set out in our Privacy Policy (collectively referred to as “Purposes”).

We will not disclose any of your personal data to any third party without your consent except to the Company’s group of companies (including the Company’s parent/holding company, subsidiaries, related and/or associated companies), our professional advisers, vendors, suppliers, agents, contractors, service providers, business partners, insurance companies, banks and financial institutions, within or outside Malaysia, where necessary, for the Purposes mentioned above, to any party who undertakes to keep your personal data confidential, to any person as set out in our Privacy Policy, or to whom we are compelled or required under the law to disclose to.

If you disagree with any of the terms in this Privacy Policy, please stop to proceed your access and use of our Platforms as defined hereinafter immediately. When you continue to access and use our Platforms, you agree to be bound by the terms of this Privacy Policy.

1.1 What We Collect. The information which we collect includes any information which relates directly or indirectly to you and/or your transactions with us (“Personal Data“), including, but not limited to, your name, contact numbers, postal addresses and email addresses, contact preferences, title, occupation, gender, photos, QR codes and, if you make a reservation with us, your credit card/debit card and such other payment information. We may also request you to provide us with information on your travel preferences, the loyalty, frequent flyer and/or car rental programmes which you participate in, and feedback, testimonials, photographs and videos of the trip which you booked with us (together with the Personal Data collectively referred to as the “Personal Information“). You are not required to provide the Personal Information that we have requested, and if you choose not to provide the requested Personal Information, we may be prevented from providing certain products or services to you.1.2 Methods of Collection. We may collect, use, disclose, transfer and store any information you enter on our website or give us through various means, including but not limited to telephone calls, emails, enquiries or bookings at our sales office, SMS, fax, post, your voluntary submission to us through any social medias, through your relationship with us (such as information provided by you in application forms when purchasing our products or use of our services), recordings of Closed-Circuit Television (CCTV) at our sales office, such other sources in respect of which you have given your consent to disclose your Personal Information and any platforms used by the Companies from time to time (collectively the “Platforms“). Kindly refer to Section 5 and Section 8 below on the specific terms upon your access to our website using your browser on your computer or mobile device.

1.3 Personal Information Relating To Another Person. When you make a reservation with us on behalf of a travel companion or another person, we will request for the Personal Information of that individual. You should obtain the consent of such other individuals prior to providing their Personal Information to us. Any request to view or change their Personal Information provided in relation to the reservation which you have made can only be made through you or your account with us.

1.4 Surveys and Contests. We may request Personal Information relating to you through surveys or contests which we conduct from time to time. Participation in these surveys or contests is completely voluntary and you have a choice as to whether or not to provide the Personal Information we have requested through the survey or contest. Personal Information collected through surveys will be used for the purposes of monitoring or improving the use and satisfaction of our services. Personal Information collected through contests will be used to notify winners and award prizes.

1.5 Call Monitoring. Your telephone calls with us may be recorded or monitored for the purposes of quality control and staff training. The call recordings will be retained by us for as long as reasonably necessary and will then be deleted. Any Personal Information obtained from you during the call will be treated in accordance with the provisions of this Privacy Policy.

2. How We Process Your Personal Information

2.1 In General. Please be assured that we will seek your consent before processing your Personal Information for a purpose other than those that are set out in this Privacy Policy or any other agreement(s) between us. We shall process your Personal Information for the following purposes:
• to provide you with the products and services you request;
• to provide you with travel confirmation and updates;
• to manage your account, including processing bills and providing travel notifications;
• to communicate with you in general;
• to better understand your travel preferences;
• to better manage our business and your relationship with us;
• to respond to your questions and comments;
• to allow us to contact you for customer service, if necessary;
• to measure interest in and improve our products, services, and website;
• to notify you about special offers and travel-related products and services that may be of interest to you;
• to customise your experience on our website;
• to reward you as part of any reward and recognition programme you choose to join;
• to administer any rewards, offers, competitions, and promotions;
• to resolve disputes, collect fees, or troubleshoot problems;
• to prevent potentially prohibited or illegal activities;
• to provide you with information on our and/or third party products, services, offers and/or contests which may be of interest to you and in this respect, to contact you via SMS, phone or mobile device, email, fax, mail, websites or browsers, social media and/or any other appropriate communication channels;
• to notify you about benefits and changes to the features of products and services;
• to transfer or assign our rights, interests and obligations under any of your agreements with us (expressly or impliedly);
• to enforce and/or defend any of our rights;
• to enforce our Terms and Conditions when you make a booking with us; and
• as otherwise notified to you at the point of collection.

2.2 Payment Information. We use your debit card and/or credit card and such other payment information for the purpose of completing the booking(s) which you make with us.

2.3 Direct Marketing. We want to make it easy for you to take advantage of travel-related opportunities with us. One way we do this is by sending marketing messages to you through email, SMS, fax or post that contain information about your travel-related interests and travel-related special offers which are available with us. Please note that you can withdraw your consent for us to send marketing messages to you. Please refer to Section 4 herein on how you may set your preferences in relation to such marketing messages.

3. With Whom We Share Your Personal Information

3.1 We will not disclose, expose, release, sell or share your Personal Information to third party and any other person, save for the following third parties, some of whom may be located overseas, and as a result, it shall be required for us to transfer your Personal Information overseas:
• third party suppliers such as hotel, airline, car rental and activity providers, who provide value added services that you have requested or fulfill your travel reservations with us. Please note that these third party suppliers may contact you as necessary to obtain additional information about you in order to facilitate the travel reservation which you have made through us;
• third party vendors who provide services or functions on our behalf, including credit card processing, business analytics, customer service, marketing, distribution of surveys or contest programmes and fraud prevention. We may also authorise third party vendors to collect Personal Information on our behalf, to operate features of our Platforms, or to facilitate the delivery of online advertisements tailored to your interests;
• third party vendors have access to and may collect Personal Information only as needed to perform their functions and are not permitted to share or use the Personal Information for any other purpose;
• companies and/or organisations that act as our agents, affiliates, service providers, business partners, professional advisers, other banks and/or financial institution, within or outside Malaysia, where necessary. If you choose to receive information about these products or services, we may share information about you, including your Personal Information, with those third party partners so that they can contact you directly by email or post about their products and services;
• any rating agency, insurer or insurance broker or direct or indirect provider of travel protection;
• any person connected to the enforcement or preservation of any of our rights under your agreement(s) with us

3.2 We will only disclose your Personal Information with your consent, and will take reasonable steps to ensure that the third parties to whom we have disclosed your Personal Information are also legally bound to protect the privacy of your Personal Information.

3.3   We may also disclose your Personal Information:
•  Where disclosure is necessary to comply with applicable laws, governmental or other regulation or the requirements, orders, directions, instructions or notices of any regulatory authority or legal processes.•  When we believe it is appropriate to investigate, prevent or take action regarding illegal or suspected illegal activities; to protect and defend the rights and properties of the Companies.
•  To effect a corporate transaction, in connection with the sale, merger, acquisition, spin-off or other corporate reorganisation of the Companies.

4. Opt-in and Opt-out Policy

4.1 We offer you the ability to opt-in to or opt-out from (as the case may be) receiving marketing messages in relation to our products and services or the products and services of third parties by logging into your account on our member portal and changing your preferences, or emailing us at admin@travelpro.my

4.2 While we respect your decision to opt out from receiving marketing information, you understand and accept that this may in some cases impact the availability of services and the quality of services that we may provide to you and may mean that the services provided to you (if possible at all) by us may not be customized for your use, may be less user-friendly and less efficient.

5. Terms Specific to Our Website

5.1 We automatically collect some information about you and your computer when you visit our website, such as your IP address, web browser software (such as Firefox, Internet Explorer or Safari), referring websites, and information about your online activities on our website, such as information viewed and purchases made. One of our goals in collecting this automatic information is to help customise your user experience.

5.2 As a member or visitor to our website, you will be assigned a permanent cookie file on your computer’s hard drive. You can always choose not to receive a cookie file by enabling your web browser to refuse cookies or prompt you before accepting a cookie. Please be advised that, by refusing to accept a cookie, you may not be able to access many travel services and planning tools offered by our website.

5.3 In addition to the above cookies, we use local shared objects, also referred to as flash cookies, on our website. These are used to enhance your user experience, for example, by storing your user preferences and settings, such as your volume/mute settings, and in connection with animated content on our website. Local shared objects are similar to browser cookies, but can store data more complex than simple text. By themselves, they cannot do anything to or with the data on your computer. Like other cookies, they can only access personal identifiable information that you have provided on our website, and cannot be accessed by other websites.

5.4 Our website may also use web beacons (also known as clear gifs or pixel tags), which are tiny graphics with a unique identifier, similar in function to cookies, that are placed in the code of a web page. We use web beacons to monitor the traffic patterns of users from one page within our website to another, to deliver or communicate with cookies, to understand whether you have come to our website from an online advertisement displayed on a third party website, and to improve website performance. We may also allow our third party vendors to use web beacons to help us understand which emails have been opened by recipients and to track the visitor traffic and actions on our website. This helps us to measure the effectiveness of our content and other offerings.

6. Display of Tailored Advertising on Our Website

6.1 The advertisements you see on our website are served by us or by our service providers. But we also allow third parties to collect information about your activities on our website through cookies and other web technologies. These third parties include (1) business partners, who collect information when you view or interact with one of their advertisements on our website; and (2) advertising networks, which collect information about your interests when you view or interact with one of the advertisements they place on many different websites on the Internet. The information gathered by these third parties is used to make predictions about your characteristics, interests or preferences and to display advertisements on our website and across the internet tailored to your apparent interests. We do not permit these third parties to collect your Personal Information on our website, nor do we share with them your Personal Information.

7. Links to Third Party Websites

7.1 Our website www.travelpro.my may contain links to websites owned or operated by third parties who offer travel-related products and services which do not operate under this Privacy Policy, such as websites owned or operated by travel insurers. If you choose to use a link on our website to access a third party website, we may share information about your activities on our website (collected through cookies and other web technologies) with the owner or operator of the third party website in order for them to provide you with a customised user experience on their website. These third party websites contain their own privacy policies and practices and their owners or operators are responsible for informing you about their privacy policies and practices. We are not responsible for the privacy policies and practices of websites owned or operated by third parties that are linked to our website. You shall bear sole and full liability in the course of your use of these third party websites. We recommend that you examine the privacy statements of such third party websites to understand how they handle any information which they collect from you and contact its owner or operator if you have any questions or concerns about the third party websites.

7.2 If you have any questions about our website, please email us at admin@travelpro.my

8. Terms Specific to Mobile Phone Devices

8.1 When you use a mobile device to access our website, we will collect, use, disclose, transfer and store Personal Information relating to you in the same way and for the same purposes as when you use a computer to access our website. We also collect, use, disclose, transfer and store the following additional information from your use of a mobile device to access our website, in order to optimise our website and minimise data usage:

• The areas of our website which you access through your mobile device, allowing us to refine the arrangement of our website content for compatibility with mobile devices. This information is collected anonymously and we cannot identify you from this.

9. Retention of Your Personal Information

9.1 We will retain your personal information in compliance with this Privacy Policy and/or other terms and conditions of your agreement(s) with us for the duration of your relationship with us, for such period as may be necessary to protect the interests of the Companies. We will also retain your Personal Information for as long as you have not withdrawn your consent, close, or cancel your account on our member portal.

9.2 We will also retain your personal data as may be required under the law or may be deemed necessary. We will always uphold and comply to the obligations as stated under the PDPA to store and care for your Personal Information.

10. How We Protect Your Personal Information

10.1 We want you to feel confident about using our Platforms and we are committed to protect the Personal Information we collect. We have implemented reasonable administrative, technical, and physical security procedures to help protect the Personal Information you provide to us. For example, only authorised employees are permitted to access your Personal Information and they may do so only for permitted business functions. Such authorised employees will be subjected to disciplinary action on any misuse or unauthorised use of your Personal Information. In addition, we use encryption when transmitting sensitive Personal Information (e.g., credit card details) between your system and ours, and we employ firewalls and intrusion detection systems to help prevent unauthorised persons from gaining access to your Personal Information.

11. Your Rights on Accessing and Correcting Personal Information

11.1 You can access and correct the Personal Information which we hold about you. In order to request access or correction to your Personal Information, please log in to your account on our member portal or email us at admin@travelpro.my

11.2 We will use reasonable endeavours to ensure that the Personal Information which we hold about you is accurate, complete and up-to-date whenever we collect or use it. This means that from time to time, we will ask you to tell us if there are any changes to your Personal Information. If you find that any Personal Information which we hold about you is incorrect, please notify us immediately.

12. Exercising Choices

12.1 Subject always to our contractual rights and obligations under relevant laws and regulations, you may exercise your choice in respect of the disclosure, retention, limitation of processing and use of your Personal Information. Should you wish to do so, kindly contact us at the email address given at the end of this Privacy Policy.

12.2 Kindly note that in the event you decide to exercise any choices mentioned above, it may have an adverse effect on the products and services provided by us to you in which we shall not be liable for.

13. Changes to Privacy Policy

13.1 We reserve the right to make any unilateral changes, variations, amendments, modifications, alterations and adjustments to any of the terms under this Privacy Policy. The unilateral changes, variations, amendments, modifications, alterations and adjustments shall be effective upon publication on our websites and/or our Platforms.
13.2 We may notify you of any changes to this Privacy Policy by sending a notice to the email address you have provided to us or by placing a prominent notice on our website. However you shall bear the responsibility to check the updates on this Privacy Policy upon every access and use of our Platforms.

14. Contacting Us

14.1 If you have questions relating to your Personal Information or our Privacy Policy, you can email our Data Protection Officer at admin@travelpro.my. Thank you for taking the time to understand our Privacy Policy.

This Privacy Policy is effective as of 6 January 2023.